Capgemini MS Word Technical Interview Questions and Answers

When preparing for a role at Capgemini, candidates are often tested not only on coding and advanced technologies but also on essential productivity tools like MS Word. Many corporate projects require precise documentation, reporting, and formatting, making MS Word an important skill.

Below, I’ve compiled some commonly asked MS Word interview questions and answers that can help you prepare confidently.

1. Basic MS Word Questions

Q1. What is Microsoft Word, and why is it used?
Microsoft Word is a word processing application developed by Microsoft. It is mainly used to create, edit, format, and print documents. It is popular for preparing professional reports, business letters, resumes, and project documentation.

Q2. How do you create a new document in MS Word?

• Click File → New → Blank Document

• Or use the shortcut Ctrl + N

Q3. How do you save a document in Word?

• Click File → Save As and select the location and format (DOCX, PDF, RTF, etc.).

• Shortcut: Ctrl + S

Q4. What is the default file extension of MS Word?
The default file extension is .docx (introduced in Word 2007). Older versions used .doc.

Q5. How do you insert a table in MS Word?
Go to Insert → Table, select the rows and columns you want, or draw a custom table.

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2. Intermediate MS Word Questions

Q6. What is the difference between “Save” and “Save As”?

• Save: Updates the existing file with changes.

• Save As: Allows saving the file with a new name, format, or location.

Q7. How do you insert headers and footers in MS Word?
Go to Insert → Header or Footer. You can add titles, page numbers, dates, or logos that repeat across all pages.

Q8. What is the use of Mail Merge in MS Word?
Mail Merge is used to create personalized documents (like letters, labels, or emails) for multiple recipients by combining a template with a data source (Excel, Access, etc.).

Q9. How do you track changes in a Word document?
Go to Review → Track Changes. It highlights all edits made in the document, useful for team collaboration.

Q10. How do you protect a Word document with a password?
Go to File → Info → Protect Document → Encrypt with Password. Enter a password to secure the file.

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3. Advanced MS Word Questions

Q11. What are Styles in MS Word?
Styles are pre-defined sets of formatting (font, size, color, spacing) applied to text for consistency. Using styles makes documents more structured and easier to format.

Q12. How do you create a Table of Contents in Word?

• Apply heading styles (Heading 1, Heading 2, etc.) to document sections.

• Go to References → Table of Contents and select a style.

Q13. What is the difference between Section Breaks and Page Breaks?

• Page Break: Moves the content to the next page.

• Section Break: Creates separate sections in the document where different formatting (margins, headers, footers, orientation) can be applied.

Q14. How can you compare two Word documents?
Go to Review → Compare. It highlights differences between two documents.

Q15. What is the use of Macros in MS Word?
Macros are used to automate repetitive tasks by recording a sequence of actions and executing them with a single click.

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4. Real-Time Scenario-Based Questions

Q16. If your document formatting gets inconsistent, how would you fix it quickly?

• Use the Clear Formatting option to reset styles.

• Reapply consistent Heading Styles.

• Use the Format Painter to copy correct formatting.

Q17. How do you ensure consistency across a long report?

• Use Styles for headings and subheadings.

• Add a Table of Contents.

• Apply Master Document View for managing multiple sections.

Q18. How do you collaborate with multiple people on a Word document?

• Use Track Changes and Comments.

• Share the document on OneDrive or SharePoint for real-time editing.

Q19. How do you insert references, citations, and bibliography in Word?
Go to References → Insert Citation to add sources, and then generate a bibliography in the required citation style (APA, MLA, Chicago, etc.).

Q20. How do you convert a Word document to PDF?

• Go to File → Save As → Choose PDF as file format

• Or use Export → Create PDF/XPS Document

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Final Thoughts

Capgemini interviewers expect you to have practical knowledge of MS Word, especially in:

• Formatting large documents

• Collaboration tools (Track Changes, Comments, Share)

• Advanced features like Mail Merge, Macros, and Citations

If you demonstrate clarity in both basic and advanced features, along with the ability to handle real-time scenarios like report creation or team collaboration, you will stand out in the interview.